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At Talbot Primary School we are very proud of our children and the achievements that they make, and we are always striving to improve our practice and your children’s school experiences. 

One area we would like to improve is the overall attendance of our children. The majority of children at our school attend regularly, however, there are some children who would benefit from attending more. 

Children have a better chance to achieve their best if they attend school regularly and Talbot Primary School strives to achieve excellent attendance. You may also be interested to know, as parents, that research tells us that adults who attended school regularly have become the most qualified, have better employment chances, are able to articulate themselves more fluently and confidently and live a longer, happier life. 

Talbot Primary School strives for 96% attendance and the current government guidelines for attendance is 95%.

A few absences can quickly add up to a significant loss in learning time.  For example, over a school year a child with 95% attendance has been absent from school for the equivalent of 10 full days (two weeks) out 190 days.

Hamwic Education Trust and BCP, our local authority are committed to ensuring the highest possible attendance for every child and support us fully in this endeavor.  

At Talbot Primary School we endeavor to support you in any way we can to overcome any barriers that may prevent your child from coming into school.

We have several points of contact to support you to enable your child to be in school on a regular basis and these are as follows:

  • Year Leaders and Class Teachers
  • Mrs Ponsford – School Attendance Lead
  • Mrs Louise McDonald - SENCO 
  • Mr Brown – Pupil Engagement and Welfare Officer

Notifying the school if your child is absent

Please follow the procedures below if your child is going to be absent from school: 

Please telephone the school office - Option 1 (child absence) on the first day and everyday thereafter unless you are told otherwise by the attendance team.  Ideally, the absence should be reported before 9:30am and a reason given for the absence.

If your call is not answered you can leave a voicemail, we may ring you back if we require further information.

We will accept emails reporting a child's absence and we will confirm receipt of your email however we may telephone you if we require further information. 

Please do not use 'ClassDojo' for reporting a child’s absence

Monitoring attendance 

Monitoring of attendance is an important part of our safeguarding procedures and is routinely monitored and reviewed on a regular basis. 

Parents will be contacted if a child’s attendance drops below 95%. Contact will be made by the Year Leaders following initial contact an Attendance Surgery will take place if attendance continues to decline.

When a child has attendance below 90%, they are classified as a Persistent Absentee and parents will be invited to a meeting to discuss how we can work together to improve attendance.

Talbot Primary School has a BCP Navigator; Mrs Ponsford, School Attendance Lead and a Pastoral Team who are able to give guidance and support to families. 


Punctuality is also important, as lateness disrupts learning not only for the child arriving late, but also for the children in their class. There are learning sessions between 8:40am and 9:00am which are an integral part of their education.

8:25am school gates are opened

8:30am classroom doors and registers open

8:40am classroom doors and registers close. The bell is rung to signify the start of the school day. Children should be in their classroom and ready for learning by this time.

Children arriving at 8:40am and after are coded as late (L code) and are to arrive through the school office signing in on the electronic screen by parents / carers, giving a reason for lateness

8:45am school gates begin to close

9:00am children arriving after this time are coded as an unauthorised late (U code)

Requests for absence during term time 

A request of a leave of absence should be submitted to the school using the Leave of Absence Form, which can be found on the school website, or a copy can be collected from the office.  The form must be completed and submitted to the school office at least two weeks prior to the date of absence requested.

A leave of absence request will be considered in a fair and consistent manner by the Headteacher, taking the reasoning behind the absence, whether the request was submitted at least two weeks in advance and the current attendance data for each pupil in question into account.

In line with current legislation, Headteachers are only allowed to grant leave of absence from school in exceptional circumstances.  The following situations could be considered as exceptional circumstances:

  • religious observance
  • family wedding of a close relative
  • an educational purpose; a fixed date sporting event or a music exam

Exceptional circumstances are rare, significant, unavoidable and short; ‘unavoidable’ should be taken to mean an event that could not be scheduled for another time.

On most occasions, the following scenarios cannot be considered ‘exceptional’:

  • Family holidays or breaks
  • Parents profession or place of work making it difficult to align school and work holidays
  • Educational visits arranged by family during school time.
  • Family birthdays or other events.

Following an application for term time absence, parents/carers will be notified of the Headteacher’s decision.  If the circumstances are not considered to be exceptional, it is possible that a Fixed Penalty Notice (FPN) may be issued.  FPN’s are requested in line with current guidance from the local authority and are issued on a ‘per parent, per child’ basis.

Medical appointments, where possible, should be booked outside of school hours. If a medical appointment is booked within school time, evidence of this appointment will need to be provided. 

Common child illnesses

Covid 19

As before the summer we continue to follow the guidelines set by PHE and BCP council states that a child who tests positive on a lateral flow test should follow the procedure below:

If a child or young person tests positive for Covid-19, they should try to stay at home and avoid contact with other people for 3 full days.  This starts from the day after the positive test.

High Temperatures

Children are to remain at home until their temperature is normal and they are well in themselves.

Diarrhoea and/or vomiting

A child should be 48 hours clear from the last episode of diarrhoea and/or vomiting.

Coughs and colds

We are happy for a child to attend school with a cough or cold providing the child is well in themselves and they do not have a high temperature.

If they have a high temperature of 38 degrees or above the recommendation is that they should remain home until the temperature is normal.


A child with impetigo can return to school 48 hours after treatment has started.

Chicken Pox

A child with chicken pox should remain at home until their last blister has crusted over. 

This is usually about 5 days after the spots first appeared.


A child can attend school with conjunctivitis providing the eye has been treated accordingly and your child is not unwell.

Hand, Foot and Mouth

Keep your child off school whilst they are unwell, as soon as they feel better, they can return to school and there is no need to wait for the blisters to heal.

Scarlet Fever

If you or your child has scarlet fever, stay away from school for 24 hours after you take the 1st dose of antibiotics.

Please visit the NHS links below for further information on health conditions:

Is my child too ill for school? - NHS

Late Pick Up Information